Terms and Conditions
1. These terms & conditions apply to any work done for the Client (you) by me (Sean Crewe Proofread It!).
2. The Client is under no obligation to offer me work; neither am I under any obligation to
accept work provided by the Client.
3. I will provide proofreading services as mutually agreed, confirmed in writing by me, and
the Client.
4. The work will be conducted unsupervised at such times and places as decided by me,
using my own equipment.
5. I confirm that I am self-employed, responsible for my own income tax and National Insurance contributions and will not claim benefits granted to the Client's employees.
6. Please note that I am not VAT-registered, ensuring that there will be no additional costs incurred.
7. The contract of service requires that the Client acknowledge, in writing (including email),
that they have read, understood and agreed to these terms and conditions.
8. Before commencement of the proofreading work, the Client and I will agree, in writing
(including email), The terms of the project:
- The medium in which the proofreading service will be conducted (e.g. in Word)
- length of time needed to complete the project, as suggested by me.
- Fee for the project, based on a quotation supplied by me, in writing (including email), following my evaluation of the material to be proofread and the time needed to complete the job.
- Any expenses (e.g. postage) that the Client will bear in addition to the costs of
the proofreading.
- The date by which the Client will deliver the material to me.
- The latest date by which the completed project will be returned, following my advice to the Client.
9. The completed work will be delivered on or before the date agreed, for the agreed fee.
Which will be based on the description of the work needed and the brief, both supplied by the Client.
10. If, however, on receipt of the item to be worked on (or at an early stage), it becomes
clear that significantly more work is needed than had been expected in the
preliminary discussion/brief, I may renegotiate the fee and/or the deadline.
11. Similarly, if, during the term of my work, other tasks are requested by the Client, I may
Renegotiate the fee and/or the deadline.
12. I will provide a quotation for the work to the Client following my evaluation of a
representative sample of the materials to be worked on, and a discussion with the Client as
to their requirements.
13. The Client will pay me a fee per 1,000 words, per hour, OR an agreed flat fee for the
project, as agreed in writing.
14. Once the Client and I have agreed on the full fee, it is non-negotiable unless the Client extends
the word count of the job or requests other services. In this case, a revised quotation
and job-completion date will be negotiated.
15. Once booking is confirmed, I will supply the client with an invoice for either the deposit or
full fee.
16. For a project with a total fee of less than £500, the Client will pay the full cost up front.
17. For a project with a total fee of more than £500, the Client will pay a 50% non-refundable deposit.
18. Unless otherwise agreed, I will supply the Client with an invoice for any remaining payments at once upon completion of the proofreading/editing project.
19. Payment for projects will be made within 14 days of receipt of my invoice. The invoice will
be sent at the end of the project.
20. Payment for deposits and up-front payments will be made within 3 days of receipt of my invoice.
21. The completed project will be returned to the client upon receipt of all due payments.
22. If the project is lengthy, I may invoice periodically for completed stages.
23. Unless otherwise agreed, the fee quoted is for one pass of a manuscript. Other passes are new projects, the terms of which will be agreed separately.
24. Both the Client and I have the right to end a contract for services at any time if there
This is a serious breach of its terms.
25. This Client is free to cancel a service for any reason by providing me with written notice
(including email) I must acknowledge this cancellation in writing (including email) for this to
be valid.
26. I may cancel a service at any time for any reason by providing written notice (including
email) to the Client. In the unlikely event that I cancel a service. I will issue a prorated refund for any overpaid fees.
27. If, in the unlikely event that the Client is touched by extraordinary or difficult circumstances
that cause cancellation or delay (e.g. family crisis, illness, bereavement), the Client should contact me to discuss the terms of the cancellation policy. I always aim to be fair and helpful.
28. If I am touched by extraordinary or difficult circumstances that cause cancellation (e.g.
family crisis, illness, bereavement), I will contact the Client in writing at the earliest opportunity and do my best to renegotiate the project's timeline or find an alternative supplier of proofreading/editing services.
29. CANCELLATION DURING THE PROJECT: If the Client cancels the work during the
proofreading project, I reserve the right to invoice for 100% of the agreed fee.
CANCELLATION BEFORE PROJECT COMMENCEMENT:
- If the Client wishes to cancel with less than two weeks’ notice, I reserve the right to invoice for 100% of the agreed fee. Any payments already made will not be refunded.
- If the Client wishes to cancel with more than two weeks’ notice, no other charge will apply, and any payments made will be refunded.
30. Any content created by me as part of the proofreading process will become the copyright of
the Client, unless otherwise agreed.
31. I will conduct the work. I will not subcontract proofreading projects or parts of
projects, to third parties.
32. The nature and content of the work will be kept confidential and not made known to
anyone other than the Client and its contractors without prior written permission.
33. The information that the Client and I may keep on record is covered by the terms of the
General Data Protection Regulation. No more such information will be held than is necessary, at any time, to follow those terms and with any compliance statement or
privacy policy published by the Client and/or me. Both the Client and I agree that, where consent is needed to hold or process such data, such consent has been requested and
obtained, and both facts can be proven. Either may view the other’s records to
ensure that they are relevant, correct and up to date.
34. There is no requirement for the Client to mention me in the published work's
acknowledgements section. However, the Client agrees that I will have the opportunity to
review any such mention before publication, or to decline to be mentioned.
35. This agreement is subject to the laws of England and Wales, and both I and Client agree to
submit to the authority of the English and Welsh courts.